Position Summary:

• Lead Financial Planning & Budget Administration: With the Associate Dean for Administration and Finance, develop, implement, and oversee long- and short-term school budgets aligned with the University's RCM model; prepare forecasts and financial analyses to support strategic academic and operational goals.
• Direct Business Services Operations & Staff Supervision: Manage and supervise Business Office staff across accounting, HR, grants, and facilities functions, including hiring, training, performance management, delegation, and operational oversight.
• Ensure Financial Accountability & Compliance: Oversee accounting operations for 130+ projects and $80M+ in funds, ensuring compliance with University, State, Federal, and sponsor regulations through monitoring, reconciliations, and internal controls.
• Approve and Oversee Financial Transactions: Review and authorize purchases, journal entries, reimbursements, consultant agreements, invoices, and other financial transactions to ensure accuracy, compliance, and budget alignment
• Manage Payroll & Personnel Administration: Oversee payroll processing and reconciliation for salaried and hourly employees; coordinate faculty, lecturer, adjunct, and practicum consultant appointments and ensure timely onboarding documentation.
• Provide HR Guidance & Labor Contract Administration: Advise leadership, faculty, and staff on HR policies, benefits, appointments, and collective bargaining agreement requirements when appropriate, including salary, union, and pension eligibility determinations.
• Support Grant & Contract Budget Management: Collaborate with Associate Dean, Research and Research Services, faculty and grants staff to develop proposal budgets, ensure sponsor compliance, monitor expenditures, and advise on re-budgeting and fiscal performance of funded projects.
• Maintain Financial Reporting & Operational Analysis: Prepare financial reports, forecasting analyses, account reconciliations, fund balance tracking, year-end close activities, and other analyses to support informed decision-making and fiscal stewardship.
• Foster Cross-Functional Communication & Collaboration: Build strong working relationships across departments, provide operational guidance to faculty and staff, and maintain effective communication with University and external stakeholders.
• Drive Continuous Improvement & Strategic Initiatives: Lead efforts to streamline processes, modernize systems, support professional development, participate in University initiatives and committees, and provide ad hoc reporting and operational solutions.

Minimum Education and Experience:

• Bachelor's degree in accounting, finance, business administration, or related field; or an
• equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices.
• Five (5) years of relevant professional experience in a financial/accounting/business function.

City: New Brunswick

State: NJ

Equipment Utilized:

• Microsoft Office.
• Cloud storage tools.
• HR/Workforce management systems (such as HCM/Peoplesoft).
• Marketplace.
• Oracle Financial Management.
• ROCS.
• Archibus.
• Tableau.
• Excel.
• Teams.
• Zoom.
• Working knowledge of the equipment and technology housed within SSW, including copiers and classroom and conference room systems.
• As the technology landscape changes, this role is expected to proactively build expertise in new tools and serve as a champion for their adoption, providing implementation support and guidance to its team members as needed.
• Must be able to adapt to new technologies as they are introduced and those that are used in support of the work.

Physical Demands and Work Environment:

• Physical demands are those typical of an office environment.
• Ability to lift materials/boxes occasionally may be necessary – up to 30 lbs.

Special Conditions:

• Requires occasional in person and virtual event attendance in evenings and on the weekend and occasional travel between SSW locations in Camden, New Brunswick, and Newark.
• Successful applicants will be subject to a Background Check.

Posting Number: 26ST1060

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

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