University of Iowa Health Care Department of Internal Medicine, Division of Cardiovascular Medicine is seeking an Administrative Services Coordinator to contribute to the success of the cardiovascular medicine research investigators by providing administrative services. Provide key administrative activities through coordination and support and by planning, directing, and evaluating operations. Manage schedules, information and communication with attention to detail and accuracy. Duties to include:
Operational Support and Management:
Support the daily operations of the investigators and other research staff, including coordination of specialized events and activities, website maintenance, travel coordination, appropriateness of expenditures, contract or grant requirements.
May require advanced knowledge and expertise in grant funded research to provide administrative support
Make decisions and exercise a high level of autonomy while typically performing administrative support/ management responsibilities for faculty within the division of Cardiovascular Medicine including managing schedules, correspondence, and travel arrangements.
Collect, tabulate and analyze research data and prepare spreadsheets, tables, and graphs for manuscripts and grants using software such as Excel, Word, and PowerPoint.
Maintain and update required research related information for the faculty as well as research collaborations and Co-Principal Investigators. biosketches, curriculum vitae, and facilities and resources.
Assist with the coordination and management of Cardiovascular Research Center activities and resources.
Serve as primary liaison for Cardiovascular Research Center facilities.
Prepare, review, proofread, and analyze documents including, but not limited to, grant reports/applications and manuscript submissions. Ensure compliance with University and external requirements and procedures.
Human Resources (HR):
May initiate HR transactions at the request of others.
May exercise knowledge of HR policies and procedures and provide basic guidance and advice.
May provide functional and/or administrative supervision for students/temporary staff.
Initiate purchasing requests for supplies and equipment.
May assist in the coordination/preparation of strategic plans in support of the cardiology faculty through the compilation of reports and correspondence. Establish timelines, remind contributors, proof and edit.
Typically is the primary contact for the project, program, unit, department, or college/division by providing information and responding to inquiries. Gather and provide information using available resources.
Prepare confidential correspondence to both internal and external constituents. May serve as primary contact for building maintenance and facilities management.
The University of Iowa offers a generous benefits package, including paid vacation and paid sick leave. Complete information regarding the full benefits package may be viewed at: .
A Bachelor's degree or an equivalent combination of education and experience is required.
Excellent written and verbal communication skills are required.
6 months of cardiovascular medicine administrative experience is required.
Experience with overseeing and organizing events is required.
Experience reviewing and processing administrative account expenditures is required.
Previous customer service experience is required.
Proficiency in Microsoft Office applications including Outlook, PowerPoint and Word, ELMS, UI Procurement system, and APRis highly desirable.
Knowledge of University policies, procedures, regulations and guidelines as well as familiarity with UIHC is desirable.
Application Process:In order to be considered, applicants must upload a resume, cover letter and 3 references that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 14 calendar days.
Successful candidates will be subject to a criminal background check.
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.
Internal Number: 21002509_1621367820
About University of Iowa
With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.