Administrative Assistant III (Band C -Nonexempt) New York Sea Grant College of Agriculture and Life Sciences (CALS)
Ithaca, New York
Who We Are
The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University's second-largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being.
The New York Sea Grant Extension Program, established in 1971, implements educational problem-solving programs for coastal resource users, businesses and agencies. This program supports research and provides extension education to coastal resource agencies, users, businesses, and residents, and is patterned after the land-grand concept. Programs include coastal zone management, tourism and small business development, coastal environmental quality, and seafood processing.
What You Will Do
Under very general supervision, provide confidential administrative, fiscal, and technical support to New York Sea Grant, which consists of the Associate Director and Administrative Manager both of who are on-campus as well as several academic and staff employees that are based off-campus throughout New York State. Provide independent coverage in the absence of the other on-campus staff. Specific duties include:
Maintaining calendars, scheduling of meetings and conference calls.
Arranging travel arrangements for the Sea Grant Associate Director for local, national and international trips.
Assisting in the planning and coordinating of statewide staff meetings
Serving as liaison between the Sea Grant off-campus offices and the CALS Business Service Center in regard to all financial transactions.
Assisting with the tracking and reporting of small grants.
Researching and resolving complex transaction inquiries and referring questionable cases to supervisor.
Assisting with collection and collating of annual budget requests.
Coordinating and supporting all purchasing processes for all Sea Grant offices.
Preparing travel reimbursements and other financial transactions for the Ithaca Sea Grant office.
Establishing and maintaining databases using Access and run reports as needed; designing spreadsheets as needed.
This position is part-time (20 hours/week) and will be located in Ithaca, New York.
What We Need
We are looking for an individual that excels at building relationships with multiple stakeholders. We need someone that has strong customer service skills with a focus on excellence. Additionally, we need someone who has:
High School Diploma and 2+ years of experience in an administrative setting or the equivalent combination of education and experience.
Some finance knowledge required.
Working knowledge of computer applications such as Excel, Word, Access and Outlook/Exchange.
Must have excellent customer service skills and demonstrated ability to serve and communicate with a broad range of people.
Attention to detail and organization skills are critical.
Illustrate a proven track record of successfully managing multiple projects and priorities.
Demonstrated history of reliability and ability to maintain confidentiality.
Experience that demonstrates sound judgment, creativity, management, and problem-solving skills.
Ability to work well within a team of professionals.
Must be able to work independently while supporting the efforts of an overall team.
Ability to work with and represent work unit professionally and ethically with tact, diplomacy, and advocacy, while creating a high-quality and respectful work environment.
Ability to foster a team environment while meeting individual and CALS goals in accordance with the broader mission.
Ability to work and build sustaining partnerships with college, university, and departmental financial offices and staff.
Must have demonstrated ability to handle sensitive/confidential material in a highly professional manner.
If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:
Experience with Cooperative Extension, Sea Grant, or similar university-based programs beneficial.
Familiarity with Cornell accounting or financial systems.
Rewards and Benefits
We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits program includes comprehensive health care options, employee discounts with local and national retail brands, and generous retirement contributions.
Our leave provisions include three weeks of vacation and 12 holidays: e.g., an end-of-year winter break, from December 25 through January 1.
Cornell's impressive educational benefits include tuition-free Part-time Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program.
No relocation assistance is provided for this position. Visa sponsorship is not available for this position.
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University Job Title:
Administrative Asst III
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