Work Schedule: Monday- Friday 8:00 a.m. - 5:00 p.m.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning September 17, 2019.
Current employees will be given preferred consideration. Typical Activities
Responsible for monthly invoicing as well as analyzing, compiling data, generating and reviewing financial reports for budget line activities, researching any discrepancies, verifying budget line items, validating the indirect cost calculations, review and interpretation of contact requirements, requesting documentation from other internal sources required to accompany the invoice, maintaining accurate files on each project, tracking project closing dates, deadlines and any special instructions from funding agencies.
Invoicing for sponsored activities, bookstore, food services, human resources, general accounting, philanthropic funds, ASI funds, and interdepartmental transfers and/or invoices as needed.
Generating and posting of all completed invoices and maintenance worksheets into the accounting system for all auxiliary funds.
Responsible for reviewing, tracking, and maintaining payments for assigned projects; as well as following up on outstanding invoices and documenting with any follow-up details.
Provide monthly reconciliation reports between receivables AR aging reports and financial ledgers for auxiliary funds.
Responsible for auditing, reviewing, and verifying all activity that has been posted into project prior to final closeout invoice being sent out to funding agency. Complete periodic financial reports as required by various funding agencies.
Assist in billing/accounts receivable document retrieval as needed by various funding agencies and/or auditors. Participating in desk audits and various site reviews as requested from funded sponsored agencies.
Assist with special projects as needed in the auxiliary accounting department
Minimum Qualifications Knowledge, Skills, and Abilities:
Applicants must possess verbal communication skills to effectively communicate with students and colleagues.
Applicants must have the ability to exercise considerable judgment, initiative and independence to achieve results.
Applicants must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem-solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures.
Applicants must possess a thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.
Applicants must have general working knowledge of applicable university infrastructure, policies and procedures, ability to apply independent judgment, discretion and initiative to address routine problems, work independently, and make sound decisions and recommendations regarding accounting activities.
Applicants must demonstrate proficiency with Microsoft Excel and Word, current web browsers, query tools, integrated financial systems and record management systems, such as student accounting, cashiering, and financial aid. Knowledge of PeopleSoft is preferred.
Education and Experience:
Equivalent to three years of progressively responsible financial record-keeping experience where the primary responsibility is performing accounting duties and fiscal clerical work in support of accounting functions.
Any equivalent combination of education and experience which provides the required knowledge and abilities.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.