Talent Acquisition Specialist California State University, San Bernardino
Overview Employment Status: Full-Time, 'Non-Exempt', Probationary position with the possibility of converting to permanent.
Work Schedule: Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Summer hours are Monday through Thursday, 7:00 a.m. to 5:30 p.m.
This position will remain open until filled. The first review date of application will be August 30, 2019.
Current employees will be given preferred consideration.
General Purpose: The primary purpose of the Talent Acquisition Specialist position is to coordinate the recruitment and selection of staff (represented, temporary and confidential), university affiliate enterprises, and occasionally, Management Personnel Plan (MPP) positions and to provide high-level support in managing, evaluating, and resolving complex issues related to any aspect of the talent acquisition process. This position is also responsible for providing general direction to administrative and student assistant positions.
Position Summary: The Talent Acquisition Specialist plays a key role in the identification, attraction, and selection of top talent for California State University, San Bernardino. Reporting to the Talent Acquisition Manager or other MPP personnel, the Talent Acquisition Specialist provides support as a consultant to the hiring manager and the search committee to ensure the attraction and selection of a broad and diverse pool of qualified candidates for staff and as needed support to management positions. The ideal candidate will have a demonstrated ability to successfully own numerous recruitments across a varying divisions/departments from beginning to end, have excellent written and oral communication skills and have demonstrated experience and a track record of successfully recruiting and onboarding employees. The incumbent must be able to work in a fast-paced, growth environment, have the motivation to deliver excellent service, eagerness to provide a great experience and have interest in learning about other HR functional areas that impact Talent Acquisition.
The Talent Acquisition Specialist is detailed oriented and driven to contribute to the University's growth and success. As a primary point of contact for new employees, the Talent Acquisition Specialist will have the opportunity to demonstrate the University's core values and its commitment to people centered practices at the beginning of an employee's career with the University. Typical Activities Duties may include, but are not limited to, the following: Talent Acquisition
Coordinates the talent acquisition and recruitment processes for staff and MPP positions, including strategic sourcing; the development and/or review of interview questions and test materials; coordination of interview schedules; and advising Hiring Managers on the appointment recommendation process.
Consults with and advises key stakeholders on critical aspects of searches, including planning, attraction, selection, offer, and onboarding.
Conducts detailed recruitment planning meetings with Hiring Managers and HR Business Partners to establish recruitment strategies and timelines.
Develops job announcements and posts recruitments; screens applicant pool and refers qualified candidates to Hiring Managers.
Proctors recruitment testing; plans, designs and develops selection tools, such as supplemental questions, written tests, performance exams, interview questions, and other related test materials.
Reviews and critiques recruitment materials; make adjustments and consults with managers campus-wide to discuss recruitment details. Proposes solutions to recruitment problems. Reviews all interview documentation and recommendations from departments to ensure appropriateness.
Updates Manager(s) and HR Business Partners on the progress of all recruitments.
Creates marketing materials such as executive brochures, published advertisements, social media sourcing and flyers.
Conducts research, analysis and provides recommendations to key areas of recruitment, including policy, procedure, outreach, branding, marketing, assessment, technology, continuous process improvement, retention and best practices.
Utilizes and maintains applicant tracking systems for optimal performance.
Monitors recruitment and testing processes and procedures for compliance with Federal, State and Collective Bargaining Agreements.
Promotes diversity and inclusion; develops diverse talent pools for multiple skill sets across the University.
Responds to inquiries from internal and external customers; develops a strong rapport with campus stakeholders through development, coordination and delivery.
Utilizes a variety of performance indicators and statistical analyses to advise key stakeholders on cost, quality, time, and satisfaction goals.
Participates in job fairs, search committees and change teams to provide input on new HRIS systems.
Background Check Compliance & Processing
Initiates and reviews background checks, Live Scan results and Reference Checks for compliance with the CSU System-wide Background Check Policy.
Prepares and processes offer letters, including new hire documents.
Processes staff transactions; performs the hiring of candidates into the HRIS; develops and maintains human resources data in HRIS.
Updates, tracks and maintains requisition, background check and staff transaction reports and logs.
Creates employee files, assuring accuracy, compliance and confidentiality.
Ensures compliance of all new hire activity.
Updates or coordinates updating of all New Hire materials as necessary; including new hire Employee On-Boarding presentation, benefits materials/presentation/ FAQs, manager checklist, etc.
Serves as a liaison to site onboarding leads and ensures new employees have a turn-key, seamless, first day experience.
Coordinates with hiring managers and staff on all pre-boarding activities to ensure excellent first-day experience for all new hires.
Assists with the planning, conducting and/or coordinating the Employee On-Boarding Orientation.
Assists with HR special projects, workshops and events as needed.
Other duties as assigned.
Minimum Qualifications Minimum Qualifications:?
Bachelor's degree in Human Resources, Public Administration, Business Administration or a related field AND three (3) years of increasingly responsible technical and/or professional experience performing human resources duties which include recruitment and selection, background check compliance or onboarding OR an equivalent combination of education and experience.
Experience in recruitment and selection/talent acquisition.
Recruitment experience using NEOGOV in a public agency.
Knowledge & Abilities:
General knowledge of Human resources policies and procedures.
General knowledge and skills in Human Resources with a foundational knowledge of public administration principles, practices, and methods.
Working knowledge of Human Resources policies and procedures.
Ability to learn, interpret, and apply a wide variety of state, federal and local policies and procedures relating to Human Resources and University.
Ability to organize and plan work and projects including handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Ability to compile, write, and present reports related to program or administrative specialty.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Proficient experience using Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and other computer systems (NEOGOV, PeopleSoft or other HRIS systems).
Supplemental Information Supplemental Information: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.