The Academic Administrative Assistant and Grant Coordinator primarily coordinates and manages the Departments of Biological Sciences and Neuroscience and the Biochemistry Program, working closely with an ongoing second administrative assistant/grant coordinator. Jointly they administer and coordinate office procedures and activities related to faculty and students. Responsibilities may include support activities related to budget/accounting management; curriculum/scheduling; events; students; and/or tenure track and adjunct faculty searches. .
Primary Position Responsibilities
Provides operational support for over 40 faculty and staff in these areas, and provides continuity during transitions of department chairs.
Budget and fiscal management: responsible for processing all budgetary transactions in a timely manner, reconciling the budget, and providing analysis of spending within the budget. Administers endowed funds and grants that support teaching and research programs.
In consultation with the chairs, prepares curriculum and staffing documentation and maintains student records.
Responsible for arranging logistics for meetings and special events.
Managing the day to day responsibilities of the office: answering telephone and email inquiries, sending communications via email, calendar management and space reservations, ordering and maintaining stock of office supplies.
Assumes additional responsibilities and special projects as necessary
21 hours/wk, 3 days a week, 8:30-4:30, full year, full benefits.
Bachelor degree preferred or equivalent 3+ years of administrative experience in higher education or business.
Strong computer skills and thorough knowledge of MS Office (Word, Excel, Power Point, etc) and Google applications (calendar, documents, etc).
Ability to multi-task and work closely with a colleague on a daily basis.
Excellent interpersonal and written communication skills required, prior accounting experience desirable.
Must be able to work effectively in a culturally diverse environment.
Office Management skills and attention to detail
Ability to work independently and to seek out answers from others at the college.
Wellesley is known for the excellence of its education, the beauty of its setting, its gifted faculty, and the uniqueness of its campus culture. But most of all, Wellesley is known for the thousands of accomplished, thoughtful women it has sent out into the world for over 100 years women who are committed to making a difference. Every year, some 2,400 of the world's top undergraduate women are challenged to exceed their own highest personal and intellectual expectations. The mastery Wellesley graduates demonstrate across the professional and vocational spectrum, and the influence they wield, whether in their own communities or on the world stage is testament to a singularly empowering undergraduate experience. Wellesley's lively academic community places a high value on rigorous, probing inquiry, and creative, cross-discipline thinking. Its collaborative approach to scholarship encourages students to question, debate, and refine their points of view, not only with each other, but with our world-class faculty, often by working directly with them on groundbreaking projects. A Wellesley education fosters the highest standard of readiness for the real world in its graduates, in terms... of ability to think, act, and contribute meaningfully and effectively in their chosen areas of interest.